2011-12 MAP Payment

2011-12 Payment Processing
2011-12 Payment Processing after Release of Suspense
Additional Reminders for 2011-12 Payment Processing
No Further Reduction of 2011-12 MAP Second-
    and Third-Term Awards
Payment Proration Methodology
Calculating a Term Award
Payment Offset and Reconciliation

MAP grants are paid directly to the approved institution of record which certified the applicant's eligibility. Schools may begin requesting payments for MAP 10 days before the beginning of the semester. Payment of grant benefits is requested by the school through ISAC and sent by the State Comptroller directly to the institution.

Schools receive award announcements via MAPnet on all SAR transactions, which assume full-time enrollment. When students enroll less than full time, payment adjustments are based on the most recently announced award.

2011-12 Payment Processing

Colleges can request MAP payment utilizing the file extraction feature of MAPnet or by sending payment requests via File Transfer Protocol (FTP).

Payment claims submitted via FTP or MAPnet will result in the Payment Results Report, Payment Results Summary Report and Payment Exceptions Report, which are available via MAPnet. These reports will not be mailed to schools. If money is due to the school, the Payment Voucher(s) will be mailed.

In order to obtain a listing of students included with any Payment Voucher(s), you may view and print the corresponding reports within MAPnet. Due to space constraints, reports will only be available online for 14 days. After that time if you need a copy of the report, you will need to contact the School Services Department.

Additional information concerning MAP payment can be found within the Payment chapter of the MAPnet User Guide. The MAPnet Payment Results and Reject Codes document (PDF format) can be a handy reference to explain payment results.

2011-12 Payment Processing after Release of Suspense

The day after records are released from suspension, ISAC will allow MAP payment processing for all first-term claims (including initial claims) through April 1, 2012. Student records released from suspension (full year awards) are now eligible for first-term payment Refer to the 2011-12 MAP Applicant Award Status Chart, even though the December 9, 2011 first-term priority payment claim deadline has passed (i.e., they are late claims). Colleges may use their standard procedure to request payment for those students.

ISAC will release payment processing for held first-term claims for MAP grants. MAP records held as late claims are identified on the Payment Results Report with a Result Code of "Y." All late payment requests that were submitted after December 9, 2011 will automatically be reprocessed. Processed records will appear on the Payment Results Report. First-term payment claims will continue to be paid until the second-term payment claim deadline date.

Additional Reminders for 2011-12 MAP Payment Processing

• Based on the FY2012 state budget, the Silas Purnell Illinois Incentive for Access (IIA) Program has not been funded. Consequently, no 2011-12 awards will be made for this program. IIA payment claims will not be accepted online via MAPnet or FTC. 
• 2011-12 MAP payment requests may be submitted via MAPnet and the FTP process for all terms. 
• Currently MAPnet will allow MAP payment requests for first term only. Access will be allowed to 2nd and 3rd term data fields on all screens where the term is presented after MAPnet modifications are implemented in late January, 2012. 
• When preparing 2011-12 payment requests, remember the previously-announced MAP suspension date. ISAC has suspended the announcement of MAP grants for all students whose initial 2011-12 Free Application for Federal Student Aid (FAFSA) was received by the CPS on or after March 26, 2011. 
• The status of payment to colleges can be tracked through the State of Illinois Comptroller's web site. Use the "Vendor Payment" area of the site at any time throughout the year to make inquires about pending payment for MAP and ISAC's other gift assistance programs.

No Further Reduction of 2011-12 MAP Second- and Third-Term Awards

Based on analysis of first-term payment requests (claims), as well as the recently-approved authority to spend $33.5 million in funds that were reserved for student financial - no additional reduction will be necessary for 2011-12 second- or third-term MAP claims. The 2011-12 MAP recompute formula that was approved at the July 8, 2011 meeting of the Illinois Student Assistance Commission (ISAC) includes a 5% reduction (for example, the award for a student who demonstrates eligibility for the 2011-12 MAP maximum annual award of $4,968 is reduced to $4,720). Further details are provided in an Important Message from ISAC to MAP-Approved Illinois Colleges Regarding 2011-12 MAP Awards updated December 1, 2011. 

Payment Proration Methodology

Payment proration methodology is based on credit hours rather than the previous definition of the student's enrollment status (full-time, half-time, less than half-time). FY2012 funding will not be available to pay for students enrolled for more than 15 hours. Payment will be made according to the number of credit hours enrolled by applying a fraction, according to the student's credit hours claimed with a maximum of 15 and a minimum of 3, to each student's calculated term award amount.

Calculating a Term Award

Calculating the First Term Award - Semester Schools
Calculating the First Term Award - Quarter Schools

Payment Offset and Reconciliation

Information about the MAP payment offset process and reconciliation is located in the Refunds and Unpaid Claims section in the Processes area.