2009-10 MAP Payment

2009-10 Payment Processing
Important Information for 2009-10 Payment Reminders
Payment Proration Methodology
Calculation a Term Award
Payment Offset and Reconciliation

MAP grants are paid directly to the approved institution of record which certified the applicant's eligibility. Schools may begin requesting payments for MAP 10 days before the beginning of the semester. Payment of grant benefits is requested by the school through ISAC and sent by the State Comptroller directly to the institution.

Schools receive award announcements via MAPnet on all SAR transactions, which assume full-time enrollment. When students enroll less than full time, payment adjustments are based on the most recently announced award.

2009-10 Payment Processing

Colleges can request MAP and IIA payment utilizing the file extraction feature of MAPnet or by sending payment requests via File Transfer Protocol (FTP).

Payment claims submitted via FTP or MAPnet will result in the Payment Results Report, Payment Results Summary Report and Payment Exceptions Report, which are available via MAPnet. These reports will not be mailed to schools. If money is due to the school, the Payment Voucher(s) will be mailed.

The Payment Results Report, Payment Results Summary Report and Payment Exceptions Report are available via MAPnet. These reports will not be mailed to schools. If money is due to the school, the Payment Voucher(s) will be mailed.

In order to obtain a listing of students included with any Payment Voucher(s), you may view and print the corresponding reports within MAPnet. Due to space constraints, reports will only be available online for 14 days. After that time if you need a copy of the report, you will need to contact the School Services Department.

Additional information concerning MAP and IIA payment can be found within the Payment chapter of the 2009-10 MAPnet User Guide. The MAPnet Payment Results and Reject Codes document (PDF format) can be a handy reference to explain payment results.

Important Information for 2009-10 Payment Processing

• Reduced 2009-10 MAP funding necessitated modifications to the MAPnet system to allow for the "front loading" of awards. Semester schools will see term eligible amounts in the first term; the second term will show zero. Quarter schools will see term eligible amounts in the first and second terms, with the third term showing zero.
• A "Z" code will appear in the MAPnet "Shutdown" field for impacted records.
• When preparing 2009-10 payment requests, remember the previously-announced MAP and IIA Program suspension dates. ISAC suspended the announcement of MAP grants for all students whose initial 2009-10 Free Application for Federal Student Aid (FAFSA) was received by the CPS on or after May 15th, and the announcement of IIA Program grants has been suspended for all students whose initial 2009-10 FAFSA was received by the CPS on or after April 18th.
• The fiscal year 2010 (FY2010) priority payment claim deadline date for MAP and the IIA Program was approved as January 10, 2010 for the1st semester or quarter. The 2nd term (and 3rd term if additional funding is appropriated) priority payment dates will be determined at a later time.
• The status of payment to colleges can be tracked through the State of Illinois Comptroller's web site. Use the "Vendor Payment" area of the site at any time throught the year to make inquires about pending payment ofr MAP, IIA and ISAC's other gift assistance programs.

Payment Proration Methodology

Payment proration methodology is based on credit hours rather than the previous definition of the student's enrollment status (full-time, half-time, less than half-time). FY2010 funding will not be available to pay for students enrolled for more than 15 hours. Payment will be made according to the number of credit hours enrolled by applying a fraction, according to the student's credit hours claimed with a maximum of 15 and a minimum of 3, to each student's calculated term award amount.

Calculating a Term Award

Calculate the 2009-10 MAP Term Eligible Amount

Payment Offset and Reconciliation

Information about the MAP payment offset process and reconciliation is located in the Refunds and Unpaid Claims section in the Processes area.