Payment Procedures for the ING Grant

The Illinois National Guard (ING) Grant pays tuition and eligible fees (registration, graduation, and general activity fees) at all Illinois public universities or public community colleges. The (ING) Grant is an entitlement program which means that, by statute, the student is not responsible for payment of tuition and eligible fees if program funds are insufficient to pay all claims. Payments on behalf of a recipient will be made to only one institution per term. In addition, if an applicant is eligible for both the Illinois National Guard grant and the Monetary Award Program (MAP) grant, the ING Grant Program benefits MUST be used first. Any remaining fees not covered by the ING grant may be paid by the MAP grant.

Postsecondary Institutions - Tuition and Fee Charges [ISAC Rules, General Provisions, Section 2700.30 e)3)]

The ING Grant and IVG Programs may finance only a portion of certain fee charges.

1. Example: One fee finances both tuition and text book expenses. Only the portion of the fee which is attributable to tuition expenses may be financed with program benefits.
2. Institutions with such a fee shall certify what percentage of the fee is eligible to be financed with program benefits. Certification shall be performed by the institution's chief fiscal officer.

Payment Roster Packets and Instructions

An Illinois National Guard Grant Payment Roster and Certification Form, with a cover letter listing the applicable payment claim due dates, are sent to the institution. A Supplemental Payment Request Form and an Out-of-District Tuition Claim Form are also part of the Payment Roster packet mailed to each school. This packet is sent to the institution no earlier than the application deadline date for that term since the roster lists all individuals whose applications were received by the deadline date and for whom payment may be requested. Supplemental claims include expenses not submitted with the original payment claim which could be due to a granted appeal, out-of-district charges, an extension of the service commitment end date, etc.

Payment claims must be submitted no later than 30 calendar days after payment information has been sent to the institution by ISAC. Supplemental payment claims must be submitted to ISAC no later than 45 calendar days after the original payment information was sent to the institution with the exception of summer term supplements which must be submitted by the same due date as the original payment claim for summer term.

When completing the Illinois National Guard Grant Payment Roster, the columns are as follows:

• Eligible Recipients: Applicant’s Last Name, First Name, Middle Initial
• SSN: Applicant’s 9 digit Social Security Number 
• Restrictions: If other than NONE appears, the date denotes the last day the applicant is qualified to be paid or the date from which payment can start according to the Illinois Department of Military Affairs.
• MAP: Complete this with the amount of Monetary Award Program assistance the student is receiving, if any.
• In-State/In-District Tuition: Complete this with the total amount of in-state/in-district tuition (as provided for the applicable academic year as part of the Budget Reporting process) for which the student is eligible according to the number of credit and noncredit hours s/he is enrolled. If a date appears in the Restrictions column, the amount must be prorated according to the number of days in the term for which the student is eligible for the grant.
• Reg Fee: The amount of the registration fee is provided in this field.
• Activity Fee: The amount of the activity fee is provided in this field.
• Graduation Fee: The amount of the activity fee is provided in this field.
• Total Dollars: The total amount claimed for this student, in-state/in-district tuition plus registration fee plus activity fee plus graduation fee, is provided in this field.
• Total Hours: The total number of credit and noncredit hours in which the student is enrolled is provided in this field.
  Comments: This field is used by the school to supply the proration calculation when applicable.
• Page Total(s): The dollar amounts for each student listed for each page are added together and the totals are reported on each line for:
  • In-State/In-District Tuition
  • Registration Fee
  • Activity Fee
  • Graduation Fee
  • Total Dollars
• Grand Total(s): The total dollar amount for each of the above categories is listed as the Grand Total claimed on the roster.

When completing the Supplemental Payment Request Form, the following information is to be provided:

• Applicant: Applicant’s Last Name, First Name, Middle Initial
• SSN#: Applicant’s 9 digit Social Security Number
• Restrictions: The last day the applicant is qualified to be paid or the date from which payment can start according to the Illinois Department of Military Affairs. This would be found on a copy of the Notice of Eligibility or the payment roster. Enter NONE if there are no restrictions.
• In-State/In-District Tuition: Complete this with the total amount of in-state/in-district tuition (as provided for the applicable academic year as part of the Budget Reporting process) for which the student is eligible according to the number of credit and noncredit hours s/he is enrolled. If a date has been entered in the Restrictions column, the amount must be prorated according to the number of days in the term for which the student is eligible for the grant.
• Eligible Fees: The total amount of eligible fees for payment which include registration, graduation, and general activity fees only.
• Total: The total amount claimed for this student, in-state/in-district tuition plus fees.
• Total Hours: The total number of credit and noncredit hours in which the student is enrolled.
• Comments: This field is used by the school to supply the proration calculation when applicable.

When completing the Out-of-District Tuition Claim Form for students who have out-of-district charges eligible for payment, all information at the top of the form is to be provided along with the following in each column:

• Student’s Name: Last Name, First Name, Middle Initial
• Social Security Number: Student’s 9 digit Social Security Number
• Credit/noncredit Hours: The total number of credit and noncredit hours in which the student is enrolled.
• Out-of-District Tuition requested: Complete this with the total amount of out-of- district tuition (as provided for the applicable academic year as part of the Budget Reporting process) for which the student is eligible according to the number of credit and noncredit hours s/he is enrolled. If a date appears in the Restrictions column of the Illinois National Guard Grant Payment Roster or the Supplemental Payment Request Form, the amount must be prorated according to the number of days in the term for which the student is eligible for the grant.

All appropriate completed documents are sent either my mail of FAX to:

ISAC
Attention: School Service Department - D2A
1755 Lake Cook Road
Deerfield, IL  60015
FAX: 847-831-8549
School Service: 866-247-2172 (toll free)
e-mail: schoolservices@isac.org

Claims will be paid as follows:

• first semester and first quarter claims received by the designated deadline date will be paid or prorated, if funding is insufficient to pay all claims in full;
• if funds remain after first semester and first quarter claims are paid, then second semester and second and third quarter claims received by the designated deadline date will be paid, or prorated if funds remaining are insufficient to pay all such claims in full;
• if funds still remain after the preceding claims are paid, summer term claims received by the designated deadline date will be paid, or prorated if remaining funds are insufficient to pay all summer claims in full; and
• timely claims for the difference between in-district/state and out-of-district/state tuition for recipients who do not qualify for chargebacks will be considered for payment at the same time, and in the same priority order, as all other timely claims.

All payment claims received by ISAC after the designated dates will be paid or prorated during the fiscal lapse period (July 1 through August 31) following the conclusion of the fiscal year.