Illinois Veteran Grant (IVG) Program Eligibility

IVG Eligibility data is available to view online at My Zone. Colleges can monitor whether a veteran has remaining IVG eligibility and view a complete payment history for all veterans on record that can be sorted in both a Social Security Number (SSN) order and in alpha order.

Eligibility data is refreshed nightly whenever there is new or updated eligible records.

Accessing IVG Eligibility Data at My Zone

When the IVG Program is first selected from the My Zone Program Selection screen, the IVG Eligibility: Filter screen will display.  The IVG Eligibility: Filter screen is the default screen for Student Info. When navigating between screens, select the Student Info in the Views options on the left menu to access the IVG Eligibility: Filter screen.

The IVG Eligibility: Filter screen allows the user to designate records are displayed. Once the Filter is applied to the data, only the resulting records meeting the Filter criteria will be displayed on the IVG Eligibility: View screen. The Filter feature can be used alone or in conjunction with the Sort function to further customize how information is displayed. After filtered records display on the IVG Eligibility: View screen, the SSN or Last Name fields can be sorted in ascending or descending order.  If benefits have been paid, the word “details” in the first column of the IVG Eligibility: View will be underlined.  Click on “details” to display a recipient’s payment history.

Features of the IVG Student Info: View Screens

Page Display

The amount of IVG eligibility data available for display on My Zone at one time is limited to a maximum of 100 records per page.  This provides a more manageable population of data to search and eliminates the need to scroll through a large volume of records to find the information needed.

• Number of rows on each page is defaulted to a maximum of 20.  The rows per page can be increased by changing the Rows per page setting on the bottom right corner of the screen. The rows per page can be increased in increments of 20 to a maximum of 100. 
• The information for each row will be displayed on one line and the data may extend beyond the viewable screen (it will not be wrapped to next line).
• Links to First Page, Prep Page, Next Page and Last Page display at the bottom of the screen.
• The number of pages for the filtered population displays at the bottom of the screen. e.g., Displaying results: 1-20 (of 100). 
• Depending on the desktop (PC) setting (i.e., 640X480), the number of viewable columns that will fit on the screen will be limited, thus requiring scrolling to the right.

How to Filter

Define the Filter criteria by selecting a Field Name, an Operand, and a Value. The Filter criteria can be defined for only one column at a time.

• Select a Field Name from the drop-down box (see Filter criteria below); 
• Select an operand (Equal to (=), Greater Than (>), or Less Than (<);  
• Enter a Value and after the Filter criteria are defined, select the View Tab.

Filter Criteria

Field Name	Operand	Value
SSN	=, >, <	Enter an SSN as 999999999 with out dashes
Last Name	=, >, <	Type the last name in the value box. Rule exception: When the "=" operand is selected, a maximum of 1,000 records are available.
IVG Eligibility #	=	Enter the exact IVG eligibility #

How to Sort

• Click once on an underlined column header to apply the Sort function. The SSN or Last Name columns can be sorted.  Only one column at a time may utilize the sort feature. 
• An up or down arrow next to the column heading indicates the sort order, ascending descending. 

Data Available to View

The IVG Eligibility: View screen will display the population of records identified in the filter criteria when the “View” tab is selected. After the filtered data is displayed, the Sort function can be applied to further arrange the data in a specific order.

IVG Eligibility: View

• Details – link to IVG benefits history
• SSN – Applicant’s Social Security Number 
• Last Name – Applicants are listed alphabetically by last name (if sorted by name) 
• First Name – Applicant’s First name 
• MI – Applicant’s Middle Initial 
• Status Date – Active or Inactive 
• IVG Eligibility # - Applicant’s IVG Number. e.g., C2V111111
• First Benefit Date – mm/yyyy benefits first provided 
• Cumulative Eligibility Units – Total number of eligibility units assessed based on the total credit hours (and noncredit hours) for which benefits were used.  
• Total Benefits – Total of benefits paid 
• Prior SSN – The prior SSN used 
• Last Activity Date – Last mm/dd/yyyy the record was updated

IVG Claim: View 
 
If benefits have been paid, the word “details”, in the first column of the IVG Eligibility: View display will be underlined.  Click on it to display a recipient’s payment history. The maximum number of records available to view at one time is 100 per page, as with the display in the IVG Eligibility: View.

The student’s SSN and name is listed above the payment history display.

• School Code – 3-digit IVG school code 
• Term Date – mm/yyyy 
• Term Type – S = Semester; Q = Quarter 
• Credit Hours – credit hours reported on the IVG Claim form 
• Benefits – Amount paid for each claim 
• Tuition Code 
• Prorate 
• Enrollment Status 
• Claim Process Date – mm/dd/yyyy 
• Tuition amt 
• Fee 1-9 (amounts paid may be listed in Fee 1-9 if applicable)

Requesting A User-Defined Report

There are user-defined reports using IVG eligibility data at My Zone that are available upon request. The user-defined reports (Eligibility by Status, Payment Claim by School Code and Term and Payment Claim by Student.) can be accessed by selecting one of the titles under Reports from the left margin menu. 

A description of each report with required criterion, report layout, sort order and instructions on how to request a report can be accessed on the IVG Reports at My Zone page.

Electronic Master File Download 

A 107-byte data file containing the complete IVG Master File may be downloaded via FTP. For colleges that would like to use IVG data on different electronic platforms, this option will allow the download of a data file with up-to-date IVG eligibility information, including current IVG numbers. Contact ISAC's School Services department for detailed FTP logon information.