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The purpose of the HSSP Sixth Semester Academic Information Roster is to obtain critical academic data, which is available the third term prior to graduation (typically the sixth semester). Counselors are provided the opportunity to create a sixth semester roster for his/her high school rather than respond to an ISAC-generated roster.
Required Data
High Schools must provide the following data, in the order listed below, for those students in the top 50% of the class at the end of the third semester prior to graduation (normally the sixth semester) on the HSSP 6th Semester Academic Information Roster. (All school-generated HSSP rosters must include items 1, 2 and 5, and either 3 or 4.)
- Student Name - last name, first name, middle initial (if available) listed alphabetically by last name;
- Student numeric identifier - Social Security Number (SSN) or date of birth (student ID number is acceptable if that's the only option);
- Class rank for the top 50% of students at the end of the third semester prior to graduation (normally the sixth semester);
- Cumulative unweighted Grade Point Average (GPA) for the top 50% of students at the end of the third semester prior to graduation (normally the sixth semester);
- A student's class rank is an essential element used in the formula for selection of Byrd Honors Scholars. Therefore, all schools must provide an unweighted GPA for each student with an Illinois Standard Test Score (IDTS) of 31 or greater when submitting sixth semester data to ISAC.
In addition, attach a cover letter to your school-generated roster that includes a contact name for questions, a signature of the submitting party, and the following:
- high school's six-digit ACT code;
- class size at the end of the sixth semester; and
- GPA scale (4.0, 5.0, or other).
For those students who transferred to another high school after they completed their sixth semester at your high school, indicate on the roster their class rank and unweighted GPA as of the end of their sixth semester at your school, and provide the name and address of the new high school they are attending, as well as the date they transferred.
Requested Disqualification Codes
If you know a student is not eligible for an HSSP award, please make a notation to that effect on the school-generated roster. The codes and the corresponding reasons for disqualification are as follows:
- E - not a citizen or eligible non-citizen;
- F - not a resident of Illinois as of June 30, 2008 (provide updated address);
- H - not scheduled to graduate from high school by September 1, 2009;
- I - already in college or will graduate from high school prior to January 1, 2009; or
- O - deceased.
If your high school is able to provide an alphabetical school-generated roster, but adding the Disqualification Codes or reasons would delay the mailing of the roster to ISAC, send the school-generated roster without the addition of the Disqualification Codes or reasons. Counselors will have an opportunity later in the cycle to disqualify students if necessary.
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