MAP Budget Packet Instructions

Pursuant to ISAC Rules [Section 2700.30 (e)], postsecondary institutions participating in gift assistance programs with ISAC shall annually report tuition and mandatory fee charges to ISAC on or before June 1st preceding each academic year.  The Monetary Award Program (MAP) Budget Packet is the means used to collect the charges and data to be used in administering the MAP program each academic year. Each page must be clearly identified with the institution’s name and MAP codes when submitted to ISAC.  A copy of the institution’s tuition refund policy is also to be annually submitted to ISAC with the Budget Packet

The Monetary Award Program (MAP) Budget Packet is to be used by schools that do not participate in the IVG or ING programs.  Schools that participate in the military programs should submit the 2006-07 Gift Assistance Budget Packet.

The Monetary Award Program (MAP) Budget Packet includes four sections.  Instructions on how to submit the budget packet are included at the end of this page.  You may either scroll through this page, or click on any of the following links to go directly to a specific topic:

Section 1 – Monetary Award Program (MAP)
Section 2 – Term Dates
Section 3 – Contacts
Section 4 – Certification
How to Submit the Budget Packet – Choose One

Click here to review the Most Frequently Asked Questions about the completion of the annual Budget Packet.

Section 1 -  Monetary Award Program (MAP) - Tuition and Mandatory Fees

2006-07 Tuition and Mandatory Fees

When completing the Budget Packet, tuition and mandatory fee amounts are to be reported based on an estimate of 16 hours (full time) of enrollment per term. Enter the tuition and mandatory fees in the table provided first by term, then multiply by the number of terms to get the amount of each for the full regular school year.  Then, calculate the total tuition and mandatory fees in the last row of the table.   

As defined at ISAC Rules, 2700.20, tuition is the charge for instruction assessed by an institution. Mandatory fees are defined as charges assessed by an institution to each and every full-time student for each term. Application, graduation, laboratory, breakage, add/drop fees, and program administrative fees for out-of-state or foreign study are specifically excluded (refer to ISAC Rules, 2700.20 and 2735.30) as mandatory fees for purposes of the MAP grant. Use the MAP Mandatory Fees Worksheet as a guide in determining the mandatory fees charged to every full-time undergraduate student for each term. The worksheet is also included in this budget packet as Appendix A.  A list of examples of possible mandatory fees associated with each general fee category provided in the Budget Packet is as follows:

Room and Board Charges

Enter one total for the room and board charges, based on full occupancy and for the regular school year (defined at ISAC Rules, 2700.20), should be provided if your school has dormitory facilities available for more than 20% of its students.  The Room and Board Charges are used for statistical purposes only.

Section 2 – Term Dates

When completing the Budget Packet, accurate start and end dates for each term are to be entered. If the school has semesters, then only 1st Term and 2nd Term would be completed. A quarter school would also complete the 3rd Term column.  Regular school year (defined at ISAC Rules, 2700.20) dates are to be entered.

The term dates allow for ISAC to better manage the payment process by assisting schools to adhere to ISAC Rules, 2735.40 (l), which permits schools to submit payment requests beginning 10 days prior to the start of classes for each term, but not earlier. The dates also provide the data needed by ISAC to assist institutions with the year-end return refund process, as well as helping institutions to identify the date by which an independent student must have resided in Illinois in order to receive a MAP grant. [ISAC Rules, 2700.20]

Section 3 – Contacts

When completing the Budget Packet, please provide the requested information for the person primarily responsible for handling the Monetary Award Program and ISAC’s MAP Internet product, MAPnet. The School Services Department will use the contacts listed in order to reach the correct person when communications are necessary with your school.

Section 4 - Certification

ISAC Rules, Section 2700.30 (d), require a copy of the institution’s tuition refund policy to be annually submitted to ISAC. In order to gather all required information at the same time, ISAC requests postsecondary institutions to submit their tuition refund policy at the same time as their budget information. Submission of the tuition refund policy is not to be considered ISAC’s approval of it. When submitting the Budget Packet, be sure the tuition refund policy information is clearly identified with your institution’s name and MAP school code.

The Budget Packet is to be signed by the Financial Aid Director under the certification statement unless the Budget Packet is submitted directly from the e-mail address of the Financial Aid Director at the school.

How to Submit the Budget Packet – Choose One

E-Mail the Budget Packet to ISAC on or before June 1st:

The Budget Packet has been created in Microsoft Word 2000 software and thus can be saved and updated as Word documents (click here for instructions to save the Budget Packet as a Word document). After completion, ensure that your institution’s name and MAP Code appear on all documents.  Attach them to an e-mail message along with a copy of your school’s tuition refund policy from the e-mail address of the Financial Aid Director on or before June 1st to:

schoolservices@isac.org

Mail or Fax the Budget Packet to ISAC on or before June 1st:

The Budget Packet has been created in Word 2000 software, and can be printed and completed by hand. Be sure your institution’s name and MAP Code appear on all documents and return the completed Budget Packet on or before June 1st to:

Illinois Student Assistance Commission
Attn: School Services Department
500 West Monroe, 3rd Floor
Springfield, IL  62704
FAX: 217.785.5647
PHONE: 866.247.2172 (toll free)

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