 |
The Office of the Comptroller provides a wealth of fiscal information to State of Illinois vendors, including postsecondary institutions, with their Web site that provides direct public access to the Statewide Accounting Management System (SAMS) Information Warehouse. This site provides immediate access to state fiscal information, ranging from general public inquiries to vendor specific information on payments and contracts with the state.
Tracking Payments
Gift Assistance benefits are paid directly to the approved institution of record that certified the applicant’s eligibility. Payment of grant benefits is requested by the school through ISAC and sent by the State Comptroller directly to the institution. ISAC authorizes a voucher in the amount of the payment claim and submits it to the State Comptroller’s Office that issues payment to the institution. A copy of the voucher is sent to the college by ISAC that can be matched with the payment from the Comptroller.
Schools can use the State Comptroller's Web site to track the processing of payments for the MAP grant and ISAC’s other specialized scholarship and grant programs. The “Vendor Inquiries” screen provides the payment status descriptions and has an online instruction guide.
- Access the State Comptroller’s home page.
- Click on “Vendor Payments” in the left menu, the Vendor Payments page will appear.
- To access the “Vendor Login,” users must enter the appropriate vendor taxpayer identification number (Federal Employer Identification Number or Social Security Number) to make a Vendor Inquiry.
- Once the user has successfully logged into “Vendor Inquiries,” a summary of contracts and payments is shown. Click on the Payments icon to view detailed payment information.
- A selection criteria page is displayed. Select the desired fiscal year (note the State of Illinois year runs July 1 through June 30) and agency number or all agencies. Users may also enter a contract number and invoice number, but it is not required. If using a contract number, the number must be 11 digits. If the contract has less than 11 digits, prefix the number with the last digit of the fiscal year (2007 would be 7) and as many zeros (0) necessary to equal 11 digits. Click on the Payments button.
- A listing of payments (state checks) will appear. The payments are listed in order of the date issued, with the most recent payments appearing first. The screen shows the payment status, record date, last action date and amount. By clicking on the payment number, additional information regarding the payment will be provided.
Setting up Electronic Payments
In addition to providing access to state fiscal information, schools may receive electronic payments from the Office of the Comptroller. To request electronic payments, visit the Illinois Direct Deposit section of the Comptroller’s Web site.
|
|
