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4/15/2010
As you prepare for the upcoming delivery process cycle for the State Scholar and Robert C. Byrd Honors Scholarship programs [collectively referred to as the High School Scholarship Programs (HSSP)], make the most efficient use of available staff and financial resources by participating in the HSSP Electronic Delivery System. All Illinois high schools are strongly encouraged to utilize this time-saving option, which provides a means to electronically submit sixth semester student data via the same portal used for the Illinois Electronic Transcript Exchange (ILTE).
Note that, as part of our continuing efforts to conserve environmental and financial resources, this e-Message replaces the overview letter that had been mailed to high schools in prior years. Please share this information with any colleagues who may not yet be registered for College Zone's e-Messaging service, and encourage them to sign up today in order to ensure that they receive future announcements from the Illinois Student Assistance Commission (ISAC).
New Cycle for HSSP (Determining Eligibility for 2011-12 College Freshmen)
In May ISAC will start accepting sixth semester data* from high schools, which is used in determining eligibility for students who will be college freshmen during the 2011-12 academic year. The primary goal for this 2011-12 processing cycle is to announce State Scholars before Thanksgiving. We realize how important these announcements can be to your college-bound students, and we want them to know as soon as possible if they have been selected.
In order for ISAC to achieve the goal of announcing State Scholars prior to the 2010 Thanksgiving holiday, students' academic information must be reported to ISAC as early as possible. Because the HSSP Electronic Delivery Process can help you submit sixth semester data in a manner that is much easier and more convenient than working with paper rosters, it is a valuable resource to help us all reach this important goal.
Sign Up for the HSSP Electronic Delivery System Today!
Now is the perfect time to sign up and take advantage of the HSSP Electronic Delivery System process. Join your colleagues from other Illinois high schools that are currently participating in our HSSP Electronic Delivery System program. Contact School Services to sign up today, either by phone (at 866.247.2172) or via e-mail (at schoolservices@isac.org).
Reminder: High schools that are already utilizing the HSSP Electronic Delivery System must update their school profiles each year. Instructions for updating the school profile are provided in the HSSP Electronic Delivery System Quick Reference Guide, which can be accessed via the Illinois Electronic Data Exchange Resources section of the e-Library's Job Aids & Reference Materials area at collegezone.com.
When submitting sixth semester data, it is very important that the grade point averages (GPAs) reported match the GPA scale that appears on the school's profile (for example, if the school profile indicates a GPA scale of "4.0," the school's sixth semester data should not include a record with the GPA listed as "4.3").
School-Generated Sixth Semester Data Accepted through September 30, 2010
In order to avoid receiving an ISAC-generated paper roster in October, be sure to submit your school-generated sixth semester data on or before
September 30, 2010. Special care should be taken to ensure that only sixth semester data is submitted (sixth semester is defined as the third semester prior to graduation).
* As a reminder for schools submitting paper rosters, sixth semester data is to be reported for only those students in the top 50% of the class. This means that, if a school ranks, rankings should be provided for the top 50% of students. If a school does not rank, unweighted grade point averages (GPAs) should be provided for the top 50% of students. In addition, all schools (both ranking and non-ranking) must provide unweighted GPAs for any student who has an Illinois Standard Test Score (ISTS) of 31 or greater (this data is used in the determination of Robert C. Byrd Honors Scholarship awards).
Information Available Online
Instructions regarding the submission of school-generated sixth semester information, including required data and requested disqualification codes, are provided at the School-Generated Roster page of the Required Sixth Semester Data area at collegezone.com. Information regarding the delivery process and timeframes for the 2011-12 HSSP cycle is also available. Access these resources from within the High School Scholarship Programs (HSSP) section of the ISAC Gift Assistance Programs area.
Current Cycle for HSSP (Determining Eligibility for
2010-11 College Freshmen)
2010-11 Robert C. Byrd Honors Scholars were announced on April 7, 2010.
Look for further information regarding anticipated HSSP activities by frequently reviewing the Program News section of the HSSP area, and also watch for future e-Messages.
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