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7/17/2009
The following are updates regarding military benefit programs administered by the Illinois Student Assistance Commission (ISAC).
2008-09 ILLINOIS NATIONAL GUARD (ING) GRANT SUMMER TERM PRORATION
Following the priorities by which claims are to be paid, ISAC has paid 2008-09 timely (in-district and out-of-district) ING Grant payment requests for first, second and third (i.e., fall, winter and spring) terms at 100% of the claims. Not enough funds remain to pay the timely summer term claims at 100%. Therefore, these claims must be prorated at 38.90% (i.e., $38.90 will be paid for every $100.00 of eligibility).
For the 2008-09 academic year, the institution will be responsible for a percentage (61.10%) of each eligible student's ING Grant timely summer term award, and will be responsible for 100% of all eligible students' late claims (i.e., claims that were submitted after the due dates for each term's claims).
2009-10 ONLINE PROCESSING CYCLE
ISAC is pleased to announce that the online processing cycle at My Zone has begun for the 2009-10 Illinois Veteran Grant (IVG) and ING Grant programs.
2009-10 IVG Online Payment Available
IVG Online Payment is now available for the 2009-10 processing cycle, allowing colleges to submit IVG Program payment requests via the My Zone portal, as well as via File Transfer Protocol (FTP). IVG Online Payment has replaced the paper and diskette processes with a secure, electronic method of submitting payment claims for the IVG Program. IVG Online Payment is available daily from
7 a.m. through 7 p.m. (CT).
As a reminder, the 2009-10 IVG File Specifications (describing the 80-byte file layout to be used to send payment requests for the IVG Program to ISAC via FTP) are available within the Electronic Tools section of the e-Library. To activate participation in the IVG FTP process, or to schedule the transmission of an IVG FTP test file, colleges must contact School Services.
Summer Term Processing Schedule
ISAC is accepting IVG summer term claims via IVG Online Payment, as well as via FTP, beginning today (July 17th). Summer term claims are due on or before
September 15, 2009.
2009-10 tuition and fees are to be used when claiming payment for summer 2009, since the summer term leads the academic year for the IVG Program.
Fall and Spring Terms Processing Schedule
IVG claims processing for the fall term will begin on September 16, 2009. The start date for spring term claims processing is January 16, 2010. Schools will receive a response of "F - Future Claim" for payment requests submitted prior to the term's processing start date. These claims will be held at ISAC and then automatically processed when payment processing for that term begins (i.e., September 16th for fall term or January 16th for spring term).
Fall term claims are due on or before January 15, 2010. Spring term claims are due on or before May 25, 2010.
Be sure to regularly check the current "Important Reminders" calendar, which can be accessed via the ISAC Gift Assistance Programs page at collegezone.com, for upcoming processing dates regarding the IVG Program and other gift assistance programs administered by ISAC.
Security Levels for Accessing Data
Individuals who have been accessing IVG eligibility information in My Zone can view the IVG payment screens via IVG Online Payment. It's important to note, however, that the security level for a staff person to request, edit or update IVG payment claims must be set to "General Admin" by the My Zone administrator at each college. The My Zone administrator should set user access to "View Only" for staff who will not be involved in requesting payment, but need to view IVG eligibility and payment information.
2009-10 ING Grant Announcement Roster Cycle Begins
The first group of ING Grant Announcement Rosters for the 2009-10 academic year is now available online at My Zone. The ING Grant Announcement Roster provides information for each applicant who has applied for the ING Grant with your institution listed as the college of record, and for whom the Illinois Department of Military Affairs (IDMA) has confirmed eligibility as of the date printed at the top of the first page of the roster.
Rosters will be available whenever there is a new or updated eligible record for the college. While a new roster could potentially be available on a daily basis, the college may not have students that appear on a roster each day. It is recommended that the college check My Zone at least once a week for new rosters that may have been posted for the 2009-10 academic year.
Details regarding the ING Grant announcement roster process, including important reminders, are provided at the Illinois National Guard (ING) Grant area of My Zone.
Questions?
If college staff or My Zone administrators have problems gaining access to the IVG pr ING Grant functions, or have questions regarding the online system, they should contact ISAC's School Services Department as indicated below.
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