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11/4/2008
We are pleased to announce the availability of Illinois National Guard (ING) Grant Payment Request Rosters at My Zone, the new functionality that allows colleges to submit ING Grant payment requests (initial, supplemental and out-of-district) via the My Zone portal. Effective for 2008-09 processing, this new My Zone function replaces the paper roster process with a secure, electronic method of transmitting claims data for the ING Grant Program.
The content and format of the online payment request rosters are similar to the printed versions, with a few minor changes. Specific details regarding the online rosters are provided at the ING Payment Roster page at My Zone.
Reminder to Submit Payment Requests for Each Term
Payment request rosters will be made available at My Zone after the application deadline has passed for each term. Colleges will then have 30 days from the date on the roster to submit the completed (original) roster, and 45 days to submit a supplemental roster. In order to ensure timely claims processing, electronic payment requests must be submitted via My Zone on or before the due date for each term, as indicated on the payment request roster.
The system is available each Monday through Saturday from 7 a.m. until 7 p.m. (CT).
Instructions Available Online
More information regarding ING Grant Payment Request Rosters at My Zone, including detailed instructions, is available via the following locations at collegezone.com:
Security Levels for Accessing Data
Individuals who have been accessing ING Grant eligibility data in My Zone can now view the ING Grant payment screens online. It's important to note, however, that the security level for a staff person to request, edit or update ING Grant payment claims must be set to Level 2 ("View and Update") by the My Zone administrator at each college. The My Zone administrator should set user access to Level 1 ("View Only") for staff who will not be involved in requesting payment, but need to view ING Grant eligibility and payment information.
Benefits of Electronic Process
ING Grant Payment Request Rosters at My Zone streamlines the initial, subsequent, and out-of-district payment request process by allowing colleges to receive and submit payment request rosters electronically via My Zone, reducing the number of rosters that are printed and mailed each year and resulting in both financial and environmental benefits.
In addition, a cumulative list of payment request rosters is available for the entire fiscal year - again, minimizing the need to print and retain hard copies of rosters.
Watch for future announcements regarding additional enhancements to the ING Grant area at My Zone. The payment results phase of the online ING Grant payment process is currently under development, and colleges will be notified via the e-Messaging service when that functionality is available.
Questions?
If college staff or My Zone administrators have problems gaining access to ING Grant Payment Request Rosters at My Zone, or have questions regarding the new system, they should contact ISAC's School Services Department as indicated below.
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